No matter what kind of company you own and run, there’s always a need to keep your people going in the right direction. They are what make it productive, after all, so it’s best to keep your bearings and make sure that everyone’s on the same page.
One of the common methods that you would use is regular meetings where you can discuss issues and other matters. As these aren’t held all the time, it’s best to make the most of them by keeping these points in mind.
1. Tackle issues as they come.
Everybody makes a mistake and accidents can happen, so it’s not unlikely that you’ll encounter problems as you go in your business. Meetings are perfect venues for voicing out those issues as well as proposing solutions to them as many people are available to brainstorm.
It’s best to get them out for a faster resolution. For example, if you find that your business in the recycling industry lacks people, then you can immediately suggest looking into a staffing agency to help other than just doing recruiting yourselves.
2. Ranting is a no-no.
Sure, meetings are great settings for presenting problems in, but it gives nobody the right to rant. Not only does it spread negative thought and sentiment, but it also wastes everyone’s time that could be spent on working or solving something.
Everyone has their own issues about the company and others that they would like to let out, but it’s better to give everyone time to voice their opinions. List them down so they can be discussed properly and at the right time.
3. Keep private matters private.
Some problems are caused only by the carelessness of one person, but that doesn’t mean that you should humiliate them in the meeting. The best course of action for those cases is to talk with them privately and resolve it then.
Yes, you can talk about what that person did wrong for future reference on what not to do, but a meeting is no place to tease them for it, especially when they didn’t actually mean to cause the problem.
4. Keep it short.
Meetings might be part of the company experience, but it still eats up time that could be used for actual work. As much as possible, just stick to the issues and other matters that need to be discussed.
Also, it may be important for you to arrive at a well-thought decision, but promptness also plays a significant part in productivity. Start and end the discussion on time, and try to keep the discussion from dragging on for too long on any one topic.
These are but a few suggestions for you to streamline meetings, but they can be effective in helping you make the most of them. Again, these apply no matter what kind of company you have.
As long as you have people working for you and with you in your business, these pointers will be useful in managing them. Also remember that it’s always best to keep any discussions simple, short, sincere, and with everyone’s sake in mind.